How to write mail for hotel booking

Here is a sample email template for booking a hotel room:

Subject: Hotel Booking Request - [Your Name]

Dear [Hotel Name] Team,

I am writing to request a booking for [number of nights] nights at your hotel, [Hotel Name], located at [Hotel Address]. My stay dates are from [Check-in Date] to [Check-out Date].

Room Preferences:

• Room type: [Single/Double/Triple/Quad] room
• Smoking preference: [Yes/No]
• Any special requests (e.g. extra bed, baby crib, etc.): [Insert any special requests]

Guest Information:

• Name: [Your Name]
• Email: [Your Email]
• Phone: [Your Phone Number]

Payment Information:

• I would like to pay for my stay using [Credit Card/Debit Card/Other payment method]. My card details are as follows:
  • Card type: [Credit/Debit]
  • Card number: [Insert card number]
  • Expiration date: [Insert expiration date]
  • Security code: [Insert security code]

Additional Information:

• I would like to request [any additional services or amenities, e.g. breakfast, parking, etc.]
• I will be arriving at the hotel at [Check-in Time] and departing at [Check-out Time]

Confirmation:

Please confirm my booking by return email, including the room details, total cost, and any additional charges. I would appreciate it if you could also provide me with a cancellation policy and any other important information.

Thank you for your time and assistance. I look forward to hearing back from you soon.

Best regards,

[Your Name]

Additional Tips:

• Make sure to include all the necessary details, such as your name, email, phone number, and payment information.
• Be clear and concise in your request, and avoid using jargon or technical terms that may be unfamiliar to the hotel staff.
• Proofread your email carefully to ensure that there are no errors or typos.
• Keep a copy of your email for your records, in case you need to refer back to it later.

Remember to customize the template to fit your specific needs and preferences. Good luck with your hotel booking!