How to write mail for petty cash
Here is a sample format for writing a memo for petty cash:
Subject: Request for Petty Cash
Date: [Insert Date]
To: [Insert Name and Title of Approving Authority]
From: [Insert Your Name and Title]
Purpose: This memo is to request petty cash for [insert purpose of the request, e.g. office supplies, travel expenses, etc.].
Amount Requested: [Insert amount requested]
Breakdown of Expenses:
- [Insert specific expense 1, e.g. "Office supplies: $50"]
- [Insert specific expense 2, e.g. "Travel expenses: $100"]
- [Insert specific expense 3, e.g. "Miscellaneous: $20"]
Total: [Insert total amount requested]
Justification: [Insert brief explanation of why the petty cash is needed, e.g. "The office is running low on basic supplies and we need to restock to ensure efficient operations."]
Authorization: I hereby certify that the expenses listed above are necessary and reasonable, and that I have reviewed and approved the request.
Signature: [Insert your signature]
Date: [Insert date]
Additional Information: [Insert any additional information that may be relevant to the request, e.g. "Please note that this request is for a one-time expense and will not be repeated in the future."]
Here is an example of what the memo might look like:
Subject: Request for Petty Cash
Date: March 10, 2023
To: John Smith, Finance Manager
From: Jane Doe, Office Manager
Purpose: This memo is to request petty cash for office supplies and travel expenses.
Amount Requested: $200
Breakdown of Expenses:
- Office supplies: $50
- Travel expenses: $100
- Miscellaneous: $20
Total: $200
Justification: The office is running low on basic supplies and we need to restock to ensure efficient operations. Additionally, we have an upcoming business trip and need to cover some expenses.
Authorization: I hereby certify that the expenses listed above are necessary and reasonable, and that I have reviewed and approved the request.
Signature: Jane Doe
Date: March 10, 2023
Additional Information: Please note that this request is for a one-time expense and will not be repeated in the future.
Remember to customize the memo to fit your specific needs and circumstances.