How to write mail for petty cash

Here is a sample format for writing a memo for petty cash:

Subject: Request for Petty Cash

Date: [Insert Date]

To: [Insert Name and Title of Approving Authority]

From: [Insert Your Name and Title]

Purpose: This memo is to request petty cash for [insert purpose of the request, e.g. office supplies, travel expenses, etc.].

Amount Requested: [Insert amount requested]

Breakdown of Expenses:

Total: [Insert total amount requested]

Justification: [Insert brief explanation of why the petty cash is needed, e.g. "The office is running low on basic supplies and we need to restock to ensure efficient operations."]

Authorization: I hereby certify that the expenses listed above are necessary and reasonable, and that I have reviewed and approved the request.

Signature: [Insert your signature]

Date: [Insert date]

Additional Information: [Insert any additional information that may be relevant to the request, e.g. "Please note that this request is for a one-time expense and will not be repeated in the future."]

Here is an example of what the memo might look like:

Subject: Request for Petty Cash

Date: March 10, 2023

To: John Smith, Finance Manager

From: Jane Doe, Office Manager

Purpose: This memo is to request petty cash for office supplies and travel expenses.

Amount Requested: $200

Breakdown of Expenses:

Total: $200

Justification: The office is running low on basic supplies and we need to restock to ensure efficient operations. Additionally, we have an upcoming business trip and need to cover some expenses.

Authorization: I hereby certify that the expenses listed above are necessary and reasonable, and that I have reviewed and approved the request.

Signature: Jane Doe

Date: March 10, 2023

Additional Information: Please note that this request is for a one-time expense and will not be repeated in the future.

Remember to customize the memo to fit your specific needs and circumstances.