How to write mail for planned leave
Here's a sample email format you can use to request a planned leave:
Subject: Request for [Number] Days of Leave from [Date] to [Date]
Dear [Manager's Name],
I am writing to request a planned leave from [Date] to [Date] for a total of [Number] days. I have made sure to check the company's leave policy and have enough leave credits available to cover this period.
The reason for my leave is [briefly mention the reason, e.g. "family vacation", "medical appointment", "personal reasons", etc.].
I will ensure that all my tasks are completed and my work is up to date before I leave. I will also be available by email if anything urgent comes up while I am away.
I would appreciate it if you could approve my request. If there are any issues or concerns, please let me know as soon as possible so that I can make alternative arrangements.
Thank you for considering my request.
Sincerely,
[Your Name]
Additional Tips:
- Give sufficient notice: Try to give your manager at least [X] days' notice before your planned leave, where [X] is the company's standard notice period.
- Be specific: Clearly state the dates of your leave and the number of days you will be away.
- Provide a reason (optional): If you feel comfortable doing so, you can provide a brief reason for your leave. This can help your manager understand your situation and make a more informed decision.
- Offer a solution: If you're concerned about your work being impacted while you're away, offer a solution such as being available by email or providing a contact person who can handle any urgent matters.
- Proofread: Make sure to proofread your email for spelling and grammar errors before sending it to your manager.
Remember to customize the email to fit your company's culture and policies, and to keep it professional and respectful.