How to write mail for proforma invoice

A proforma invoice is a preliminary invoice that is sent to a customer before the goods are shipped or services are rendered. It is a way to provide the customer with an estimate of the costs involved and to obtain their approval before proceeding with the transaction. Here is a sample email that you can use as a template to write a mail for a proforma invoice:

Subject: Proforma Invoice for [Order/Project Name]

Dear [Customer Name],

I hope this email finds you well. We are pleased to provide you with a proforma invoice for your [order/project] with us. As per our agreement, we are sending you this proforma invoice to confirm the details of the order and to obtain your approval before we proceed with the shipment.

Below are the details of the proforma invoice:

• Order/Project Name: [Order/Project Name]
• Date of Order: [Date of Order]
• Total Value: [Total Value]
• Payment Terms: [Payment Terms]
• Shipping Details: [Shipping Details]

Please find the attached proforma invoice for your reference. The invoice includes the following details:

• A detailed breakdown of the costs involved
• The total value of the order
• The payment terms and any applicable taxes
• The shipping details, including the mode of transportation and the estimated delivery date

We would appreciate it if you could review the proforma invoice and confirm your acceptance by signing and returning a copy of the invoice to us. This will enable us to proceed with the shipment and ensure that we meet your requirements.

If you have any questions or concerns regarding the proforma invoice, please do not hesitate to contact us. We are always happy to assist you.

Thank you for your business, and we look forward to hearing back from you soon.

Best regards,

[Your Name] [Your Company Name] [Your Contact Information]

Attachments:

• Proforma Invoice (PDF)

Note:

• Make sure to customize the email to fit your company's branding and style.
• Include all the necessary details, such as the order/project name, date of order, total value, payment terms, and shipping details.
• Attach the proforma invoice as a PDF file to the email.
• Keep the tone professional and polite.
• Proofread the email for any errors or typos before sending it to the customer.