How to write maternity leave mail to manager

Here's a sample email template you can use as a guide when writing a maternity leave email to your manager:

Subject: Notification of Maternity Leave

Dear [Manager's Name],

I am writing to inform you that I am expecting a child and will be taking maternity leave from [start date of leave] to [end date of leave]. As per our company's policy, I will be taking [number] weeks of leave, which will allow me to focus on my health and the well-being of my newborn.

I will ensure that all my tasks and responsibilities are completed before my leave and make arrangements for a smooth transition of my work. I will also be available by email if anything urgent comes up while I am away.

I would like to request your approval for my maternity leave and confirm that my job will be held for me until my return. I will provide you with a formal letter from my doctor confirming my pregnancy and expected due date, as required by our company's policy.

If there are any concerns or issues, please do not hesitate to reach out to me. I appreciate your understanding and support during this time.

Thank you for your approval and I look forward to discussing the details further.

Best regards,

[Your Name]

Additional Tips:

  1. Provide adequate notice: Give your manager at least 4-6 weeks' notice before your expected due date to ensure a smooth transition of your work.
  2. Be clear about your availability: Let your manager know if you will be available by email or phone during your leave, and if so, what your response time will be.
  3. Offer a plan for task completion: Provide a plan for completing your tasks and responsibilities before your leave, and identify a colleague or backup who can assist if needed.
  4. Confirm company policy: Review your company's maternity leave policy to ensure you are following the correct procedures and providing the required documentation.
  5. Be prepared for discussions: Be prepared to discuss your leave and any concerns your manager may have, and be open to finding solutions that work for both you and the company.

Remember to customize the email to fit your specific situation and company policies. Good luck!