How to write minutes of meeting in mail

Here is a general outline for writing minutes of a meeting in an email:

Subject: Minutes of [Meeting Name] - [Date]

Body:

Attendees:

• [List the names and titles of attendees, including any guests or remote participants]

Objective:

• [Briefly summarize the objective or purpose of the meeting]

Discussion Points:

• [List the main topics discussed during the meeting, including any key decisions or actions taken]
  • [Topic 1]: [Brief summary of discussion and any decisions or actions taken]
  • [Topic 2]: [Brief summary of discussion and any decisions or actions taken] +...
• [Any notable comments or contributions from attendees]

Actions and Tasks:

• [List any tasks or actions assigned to specific individuals or teams, including deadlines and responsible parties]
  • [Task 1]: [Brief description of task] - [Responsible party] - [Deadline]
  • [Task 2]: [Brief description of task] - [Responsible party] - [Deadline] +...

Next Steps:

• [Summarize any next steps or follow-up actions, including any upcoming meetings or deadlines]

Adjournment:

• [Note the time and date of adjournment]

Closing:

• [Any final comments or closing remarks]

Attachments:

• [List any attachments, such as meeting agendas, minutes, or supporting documents]

Example:

Subject: Minutes of Marketing Meeting - March 10, 2023

Body:

Attendees:

• John Smith, Marketing Manager
• Jane Doe, Creative Director
• Bob Johnson, Sales Representative
• Sarah Lee, Remote participant

Objective:

The objective of the meeting was to discuss the upcoming marketing campaign and review the latest analytics.

Discussion Points:

• The team reviewed the latest analytics and discussed the need to adjust the campaign targeting.
• The creative team presented new design concepts for the campaign.
• The sales team discussed their sales strategy and how it aligns with the marketing campaign.

Actions and Tasks:

• John Smith will review and finalize the campaign targeting by March 15, 2023.
• Jane Doe will finalize the design concepts by March 17, 2023.
• Bob Johnson will review and provide feedback on the sales strategy by March 18, 2023.

Next Steps:

The next marketing meeting is scheduled for March 24, 2023, at 2 PM.

Adjournment:

The meeting adjourned at 3:30 PM.

Closing:

Thank you to everyone for their participation and contributions.

Attachments:

• Marketing Campaign Agenda
• Latest Analytics Report
• Design Concepts Presentation

Remember to keep your minutes concise and focused on the key points discussed during the meeting. You can also use a template or a meeting minutes template to help you organize your thoughts and ensure you cover all the important details.