How to write official mail for sick leave
Here is a sample format for writing an official mail for sick leave:
Subject: Application for Sick Leave
Date: [Current Date]
To: [Name of Supervisor/HR Department]
Dear [Supervisor's Name],
I am writing to inform you that I will be taking a sick leave from [Date of Leave] to [Date of Return]. Unfortunately, I have fallen ill and am currently unable to perform my duties.
Reason for Leave: [State the reason for leave, e.g. fever, flu, food poisoning, etc.]
Duration of Leave: [State the number of days you will be taking off]
I will make sure to catch up on all my work as soon as I am feeling better and will provide any necessary documentation or updates to ensure a smooth transition of tasks.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Employee ID: [Your Employee ID Number]
Contact Information: [Your Phone Number and/or Email Address]
Additional Tips:
- Be sure to include your employee ID number and contact information.
- Keep the tone professional and polite.
- Provide a clear reason for your leave and the expected duration.
- Offer to catch up on work and provide updates as needed.
- Proofread your email for spelling and grammar errors before sending it.
- Send the email to your supervisor or HR department as soon as possible, ideally before your leave starts.
Example Email:
Subject: Application for Sick Leave
Date: March 10, 2023
To: John Smith, Supervisor
Dear John,
I am writing to inform you that I will be taking a sick leave from March 12, 2023 to March 15, 2023. Unfortunately, I have fallen ill with a fever and am currently unable to perform my duties.
Reason for Leave: Fever
Duration of Leave: 3 days
I will make sure to catch up on all my work as soon as I am feeling better and will provide any necessary documentation or updates to ensure a smooth transition of tasks.
Thank you for your understanding and support.
Sincerely,
Jane Doe Employee ID: 12345 Contact Information: 555-555-5555, [email protected]