How to write resignation letter through mail

Here is a general outline and sample template for writing a resignation letter to be sent through mail:

General Outline:

  1. Introduction: Start by stating your intention to resign and the position you are leaving.
  2. Notification: Provide the effective date of your resignation and any other relevant details.
  3. Gratitude: Express your appreciation for the opportunities you have had while working at the company.
  4. Offer to assist with the transition: Show your commitment to ensuring a smooth transition by offering to assist with the process.
  5. Closing: End the letter with a professional closing and your signature.

Sample Template:

[Your Name] [Your Address] [City, State, ZIP] [Date]

[Recipient's Name] [Recipient's Title] [Company Name] [Company Address] [City, State, ZIP]

Dear [Recipient's Name],

Please accept this letter as formal notice of my resignation from my position as [Position] at [Company Name], effective [Date of Last Day of Work]. My last day of work will be [Date].

I appreciate the opportunities I have had while working at [Company Name], and I am grateful for the experience and knowledge gained during my time here. I will do everything possible to ensure a smooth transition of my responsibilities and complete any outstanding tasks before my departure.

If there is anything specific you would like me to focus on during my remaining time here, please let me know. I am committed to ensuring that my departure does not disrupt the normal functioning of the business.

Thank you again for the opportunity to work at [Company Name]. I wish the company continued success in the future.

Sincerely,

[Your Signature] [Your Name]

Tips:

  1. Make sure to include all the necessary details, such as your position, effective date of resignation, and any other relevant information.
  2. Proofread your letter carefully to ensure it is free of errors and typos.
  3. Keep the tone professional and respectful, even if you are leaving for negative reasons.
  4. Consider sending a copy of the letter to HR or another relevant department, if applicable.
  5. Keep a copy of the letter for your own records.

When to Send:

It's generally recommended to send your resignation letter via mail at least two weeks before your intended last day of work. This allows your employer time to find a replacement and make necessary arrangements for the transition.

Additional Considerations:

  1. If you are resigning due to a conflict or issue with your employer, it's a good idea to keep a copy of the letter and any other relevant documents, in case you need to refer to them later.
  2. If you are resigning to take a new job, you may want to consider sending a copy of your resignation letter to your new employer, as a courtesy.
  3. If you are resigning due to a medical condition or other personal reason, you may want to consider sending a copy of your resignation letter to your healthcare provider or other relevant parties.

Remember to stay professional and respectful throughout the resignation process, and to keep a positive attitude, even if you are leaving for negative reasons.