How to write with reference to in mail
When writing an email, you may need to reference a specific document, article, or previous conversation. Here are some tips on how to write "with reference to" in an email:
Format:
- Start with "With reference to" or "Referring to" followed by a brief description of the document, article, or conversation.
- Use a colon (:) to separate the phrase from the actual reference.
- Keep the reference concise and clear.
Examples:
- With reference to our previous meeting on [Date], I would like to follow up on the action items discussed.
- Referring to your email dated [Date], I have attached the revised document as requested.
- With reference to the article "New Regulations on [Topic]" published in [Publication], I would like to provide some additional insights.
- Referring to our conversation on [Date], I would like to confirm the details of our agreement.
Tips:
- Be specific: Clearly identify the document, article, or conversation you are referencing.
- Keep it concise: Avoid lengthy descriptions or unnecessary details.
- Use a consistent format: Establish a consistent format for referencing documents, articles, or conversations throughout your email.
- Proofread: Double-check the accuracy of the reference and the email content to ensure clarity and professionalism.
Common mistakes to avoid:
- Vagueness: Avoid using vague references, such as "previous conversation" or "attached document." Instead, be specific about the document, article, or conversation.
- Lack of clarity: Ensure that the reference is clear and easy to understand. Avoid using jargon or technical terms that may confuse the recipient.
- Inaccurate references: Verify the accuracy of the reference to avoid any misunderstandings or miscommunications.
By following these tips, you can effectively use "with reference to" in your emails and ensure that your messages are clear, concise, and professional.