Inbox incoming mail server

The incoming mail server, also known as the POP3 (Post Office Protocol version 3) or IMAP (Internet Message Access Protocol) server, is responsible for receiving and storing incoming emails on your email account.

Here's a breakdown of the incoming mail server:

What does it do?

The incoming mail server receives incoming emails from the internet and stores them on your email account. When you check your email, the incoming mail server retrieves the emails from its storage and sends them to your email client (e.g., Outlook, Gmail, Yahoo Mail) for you to read and manage.

How does it work?

Here's a high-level overview of the process:

  1. Email arrives: An email is sent to your email account from another email account or a mail server.
  2. Incoming mail server receives: The incoming mail server receives the email and stores it in its storage area.
  3. Email is processed: The incoming mail server processes the email, which includes tasks such as:
    • Checking the email's validity and authenticity.
    • Scanning for viruses and malware.
    • Applying spam filters.
    • Storing the email in your email account's inbox or other folders.
  4. Email is retrieved: When you check your email, your email client connects to the incoming mail server and requests the emails.
  5. Email is sent to client: The incoming mail server sends the emails to your email client, which then displays them in your inbox.

Common incoming mail server settings

Here are some common incoming mail server settings:

Tips and best practices