Invitations by mail
The art of sending invitations by mail! Here's a comprehensive guide to help you create and send beautiful, professional-looking invitations by mail:
Why send invitations by mail?
- Personal touch: A handwritten or printed invitation shows you care about the recipient and want to make a special effort.
- Unique experience: Receiving a physical invitation in the mail can be a delightful surprise, setting the tone for a memorable event.
- Formality: Mail invitations are often used for formal events, such as weddings, anniversaries, and milestone birthdays.
Designing your invitation
- Choose a template: Select a template that matches your event's theme, style, and tone. You can find many free templates online or design your own.
- Add essential details: Include the event's name, date, time, location, and dress code (if applicable).
- Include RSVP information: Provide a response deadline, contact information (phone number, email, or online RSVP link), and any other relevant details.
- Add a personal touch: Consider adding a personal message, a photo, or a custom illustration to make the invitation more special.
Printing and mailing your invitations
- Choose a paper type: Select a high-quality paper that matches your event's theme and style. You can opt for matte, glossy, or textured paper.
- Print your invitations: Use a high-quality printer or a printing service to ensure crisp, clear text and images.
- Add envelopes: Choose envelopes that match your invitation's paper type and style. You can also add a custom address label or a return address label.
- Mail your invitations: Use a reliable mail service, such as the United States Postal Service (USPS), to send your invitations. Make sure to affix the correct postage and include a return address.
Tips and best practices
- Plan ahead: Allow plenty of time for your invitations to arrive at their destination. Send them out 4-6 weeks before the event.
- Proofread carefully: Double-check your invitation for spelling, grammar, and formatting errors before sending it out.
- Use a clear and concise font: Choose a font that is easy to read, even for those with vision impairments.
- Include a response card: Consider adding a response card or a detachable RSVP card to make it easy for guests to respond.
- Track your invitations: Keep a record of the invitations you send out, including the date sent, recipient's name and address, and any responses received.
Example of a formal invitation by mail
[Formal font]
Dear [Guest's Name],
You are cordially invited to celebrate [Name]'s [milestone event] on [Date] at [Time] at [Location].
A reception will follow the ceremony. We kindly request the honor of your presence at this special occasion.
Please RSVP by [RSVP Deadline] to let us know if you will be able to join us. You may respond by mail to [Address] or by phone to [Phone Number].
Sincerely,
[Your Name]
[Formal font]
Remember to customize your invitation to fit your event's unique style and tone. With a little creativity and attention to detail, your invitations by mail are sure to make a lasting impression on your guests.