Is it acceptable to resign by email

While it's technically possible to resign by email, it's generally not considered the most professional or respectful way to submit your resignation. Here's why:

  1. Formal tone: An email resignation may come across as abrupt or impersonal, which can be perceived as unprofessional.
  2. Lack of face-to-face interaction: Resigning in person or over the phone allows for a more personal and respectful conversation, which can help maintain a positive relationship with your employer and colleagues.
  3. No opportunity for discussion: An email resignation may not provide an opportunity for your employer to ask questions or discuss the reasons behind your decision, which can lead to misunderstandings or unresolved issues.
  4. No formal record: An email resignation may not be considered a formal, written notice, which can lead to disputes or confusion about the effective date of your resignation.

That being said, if you do decide to resign by email, make sure to:

  1. Use a professional tone: Keep the email concise, respectful, and professional.
  2. Include essential details: Provide your employer with the following information:
    • Your intention to resign
    • Your position and department
    • Your last day of work
    • Any other relevant details (e.g., notice period, job responsibilities)
  3. Proofread and edit: Ensure the email is free of errors and typos.
  4. CC the relevant parties: Consider copying your supervisor, HR representative, or other relevant parties to ensure everyone is informed.

Here's an example of a professional email resignation:

Subject: Notification of Resignation

Dear [Manager's Name],

Please accept this email as formal notice of my resignation from my position as [Position] in the [Department] department, effective [Date of Last Day of Work]. I will do my best to ensure a smooth transition of my responsibilities and complete any outstanding tasks before my departure.

If you have any questions or concerns, please don't hesitate to reach out to me. I appreciate your understanding and wish the company continued success in the future.

Best regards,

[Your Name]

Remember, while an email resignation is acceptable in some cases, it's generally recommended to have a face-to-face conversation with your employer to discuss your resignation and maintain a positive relationship.