Is it acceptable to resign by email
While it's technically possible to resign by email, it's generally not considered the most professional or respectful way to submit your resignation. Here's why:
- Formal tone: An email resignation may come across as abrupt or impersonal, which can be perceived as unprofessional.
- Lack of face-to-face interaction: Resigning in person or over the phone allows for a more personal and respectful conversation, which can help maintain a positive relationship with your employer and colleagues.
- No opportunity for discussion: An email resignation may not provide an opportunity for your employer to ask questions or discuss the reasons behind your decision, which can lead to misunderstandings or unresolved issues.
- No formal record: An email resignation may not be considered a formal, written notice, which can lead to disputes or confusion about the effective date of your resignation.
That being said, if you do decide to resign by email, make sure to:
- Use a professional tone: Keep the email concise, respectful, and professional.
- Include essential details: Provide your employer with the following information:
- Your intention to resign
- Your position and department
- Your last day of work
- Any other relevant details (e.g., notice period, job responsibilities)
- Proofread and edit: Ensure the email is free of errors and typos.
- CC the relevant parties: Consider copying your supervisor, HR representative, or other relevant parties to ensure everyone is informed.
Here's an example of a professional email resignation:
Subject: Notification of Resignation
Dear [Manager's Name],
Please accept this email as formal notice of my resignation from my position as [Position] in the [Department] department, effective [Date of Last Day of Work]. I will do my best to ensure a smooth transition of my responsibilities and complete any outstanding tasks before my departure.
If you have any questions or concerns, please don't hesitate to reach out to me. I appreciate your understanding and wish the company continued success in the future.
Best regards,
[Your Name]
Remember, while an email resignation is acceptable in some cases, it's generally recommended to have a face-to-face conversation with your employer to discuss your resignation and maintain a positive relationship.