Junk email rules outlook

Here are some rules you can set up in Outlook to help manage junk email:

Rule 1: Move Junk Email to the Junk Email Folder

• Condition: The message is in the Junk Email folder
• Action: Move the message to the Junk Email folder
• Apply to: All messages

This rule will automatically move any email that is marked as junk to the Junk Email folder, keeping your inbox organized and clutter-free.

Rule 2: Block Senders

• Condition: The sender's email address is in the list of blocked senders
• Action: Delete the message
• Apply to: All messages

You can add specific senders to the blocked senders list by going to Junk Email Options > Blocked Senders. Add the sender's email address to the list, and Outlook will automatically delete any emails from that sender.

Rule 3: Allow Senders

• Condition: The sender's email address is in the list of allowed senders
• Action: Allow the message
• Apply to: All messages

You can add specific senders to the allowed senders list by going to Junk Email Options > Safe Senders. Add the sender's email address to the list, and Outlook will automatically allow any emails from that sender.

Rule 4: Flag Suspicious Emails

• Condition: The message contains specific keywords or phrases (e.g. "free trial", "win a prize", etc.)
• Action: Flag the message
• Apply to: All messages

This rule will flag any emails that contain suspicious keywords or phrases, allowing you to review them more closely before deciding what to do with them.

Rule 5: Delete Spammy Attachments

• Condition: The message has an attachment with a specific file extension (e.g..exe,.zip, etc.)
• Action: Delete the message
• Apply to: All messages

This rule will delete any emails with attachments that are commonly used by spammers, helping to prevent malware and viruses from entering your inbox.

Rule 6: Move Emails with Specific Subjects

• Condition: The message subject contains specific keywords or phrases (e.g. "win a prize", "free gift", etc.)
• Action: Move the message to the Junk Email folder
• Apply to: All messages

This rule will move any emails with subjects that contain suspicious keywords or phrases to the Junk Email folder, keeping your inbox organized and clutter-free.

To set up these rules in Outlook, follow these steps:

1. Open Outlook and go to the Home tab.
2. Click on the "Rules" button in the "Move" group.
3. Click on "Manage Rules & Alerts".
4. Click on "New Rule".
5. Select the condition and action you want to apply to the rule.
6. Click "OK" to save the rule.

Remember to regularly review and update your rules to ensure they are effective in managing your junk email.