Kean email setup outlook

Here's a step-by-step guide to setting up an email account in Outlook:

Step 1: Launch Outlook

Open Outlook on your computer or mobile device.

Step 2: Create a New Account

Click on the "File" menu and select "Add Account" (in Outlook 2016 and later) or "Account Settings" (in Outlook 2013 and earlier).

Step 3: Choose Your Email Provider

Select "Manual setup or additional server types" and click "Next".

Step 4: Enter Your Email Account Information

Enter the following information:

• Your name: Enter your name as you want it to appear in the "From" field of your emails.
• Email address: Enter your email address (e.g., [yourname]@kean.edu).
• Account type: Select "POP" or "IMAP" (more on this later).
• Incoming mail server: Enter the incoming mail server (e.g., mail.kean.edu).
• Outgoing mail server: Enter the outgoing mail server (e.g., mail.kean.edu).
• User name: Enter your Kean email username (e.g., yourname).
• Password: Enter your Kean email password.

Step 5: Configure Your Account

Click "More Settings" and then click on the "Outgoing Server" tab.

• Select "My outgoing server (SMTP) requires authentication".
• Select "Use same settings as my incoming mail server".

Click "OK" to close the "More Settings" window.

Step 6: Finish Setting Up Your Account

Click "Next" and then click "Finish" to complete the setup process.

IMAP vs. POP

IMAP (Internet Message Access Protocol) and POP (Post Office Protocol) are two different protocols used to retrieve email from a server. Here's a brief summary of each:

• IMAP: IMAP allows you to access and manage your email messages on the server, so you can access them from multiple devices and keep your messages synchronized across all devices.
• POP: POP downloads email messages from the server to your device, so you can only access them on that device. POP is generally less secure than IMAP, as it stores your email messages on your device.

For Kean email accounts, IMAP is recommended, as it allows you to access your email messages from multiple devices and keep them synchronized.

Troubleshooting Tips

If you encounter any issues setting up your Kean email account in Outlook, try the following:

• Check your email account settings to ensure they are correct.
• Make sure your email account is active and not blocked by the Kean email system.
• Try restarting Outlook and re-entering your email account settings.
• Contact the Kean University IT Help Desk for further assistance.