Leave letter sample email format
Here is a sample email format for a formal leave letter:
Subject: Notification of [Number] Days of Leave
Dear [Manager's Name],
I am writing to inform you that I will be taking [Number] days of leave from [Start Date] to [End Date]. I will be unavailable during this period and will not be checking emails or responding to messages.
The reason for my leave is [briefly mention the reason for leave, e.g. personal reasons, family emergency, medical treatment, etc.].
I have made arrangements to ensure that all my tasks and responsibilities are covered during my absence. If any urgent matters arise, please reach out to [Name of colleague or backup contact].
I will be back in the office on [End Date] and will respond to any messages or emails upon my return.
Thank you for your understanding and approval.
Sincerely,
[Your Name]
[Your Designation]
[Your Department]
[Your Company]
[Your Contact Information]
Here are some additional tips to keep in mind:
- Make sure to give your manager sufficient notice, ideally 2-4 weeks in advance.
- Be clear and concise about the dates of your leave and the reason for it.
- Offer a backup contact in case of emergencies.
- Keep the tone professional and polite.
- Proofread your email for grammar and spelling errors before sending it.
Here is an example of a leave letter in a different format:
[Your Name] [Your Designation] [Your Department] [Your Company] [Date]
[Manager's Name] [Manager's Title] [Company Name]
Dear [Manager's Name],
I am writing to inform you that I will be taking [Number] days of leave from [Start Date] to [End Date]. The reason for my leave is [briefly mention the reason for leave, e.g. personal reasons, family emergency, medical treatment, etc.].
I have made arrangements to ensure that all my tasks and responsibilities are covered during my absence. If any urgent matters arise, please reach out to [Name of colleague or backup contact].
I will be back in the office on [End Date] and will respond to any messages or emails upon my return.
Thank you for your understanding and approval.
Sincerely,
[Your Signature] [Your Name]
[Your Contact Information]
Remember to customize the letter to fit your specific needs and circumstances.