Mac mail rules

Mac Mail rules! Here's a comprehensive guide to help you manage your email workflow using Mac Mail rules:

What are Mac Mail rules?

Mac Mail rules are a set of automated actions that you can set up to filter, sort, and manage your email messages. You can create rules to:

• Move messages to specific folders
• Forward messages to other email addresses
• Delete messages
• Flag messages
• Play a sound or display a notification
• Run a script or application

How to create a Mac Mail rule

1. Open Mac Mail and go to Mail > Preferences.
2. Click on the Rules tab.
3. Click the + button to create a new rule.
4. Enter a name for your rule and a description (optional).
5. Choose the condition(s) for your rule. You can select from:
   • From: sender's email address
   • To: recipient's email address
   • Subject: contains specific text
   • Body: contains specific text
   • Attachment: has an attachment
   • Size: message size
   • Date: sent or received date
6. Choose the action(s) for your rule. You can select from:
   • Move to folder
   • Forward to
   • Delete
   • Flag
   • Play a sound
   • Display a notification
   • Run a script or application
7. Click OK to save your rule.

Examples of Mac Mail rules

1. Move all messages from a specific sender to a specific folder: Create a rule that moves all messages from a specific sender (e.g., a newsletter) to a designated folder (e.g., "Newsletters").
2. Forward all messages with a specific subject to a colleague: Create a rule that forwards all messages with a specific subject (e.g., "Meeting Request") to a colleague's email address.
3. Delete all spam messages: Create a rule that deletes all messages that contain specific keywords or phrases commonly used in spam emails.
4. Flag all messages from a specific sender: Create a rule that flags all messages from a specific sender (e.g., a friend) so you can easily identify them in your inbox.
5. Run a script to automatically archive messages: Create a rule that runs a script to automatically archive messages after a certain period of time.

Tips and tricks

• You can create multiple rules to handle different scenarios.
• You can prioritize rules to ensure that more important rules are applied first.
• You can use the Advanced tab to specify additional conditions or actions, such as using regular expressions or running a script.
• You can also use third-party plugins or scripts to extend the functionality of Mac Mail rules.

By setting up Mac Mail rules, you can streamline your email workflow, reduce clutter, and increase productivity.