Mail format for sending quotation to customer

Here is a general format for sending a quotation to a customer:

Quotation Format:

[Company Logo] [Company Name] [Company Address] [City, State, ZIP] [Date]

Quotation No.: [Quotation Number] Customer Name: [Customer Name] Customer Address: [Customer Address] City, State, ZIP: [City, State, ZIP]

Product/Service Details:

• Product/Service: [Description of product or service]
• Quantity: [Quantity]
• Unit Price: [Unit price]
• Total Price: [Total price]

Additional Services:

• [Service 1]: [Description of service 1]
• [Service 2]: [Description of service 2]
• [Service 3]: [Description of service 3]

Payment Terms:

• Payment Method: [Payment method, e.g. cash, check, credit card]
• Payment Terms: [Payment terms, e.g. net 30 days]
• Discount: [Discount percentage or amount]

Delivery Terms:

• Delivery Date: [Expected delivery date]
• Delivery Location: [Delivery location]

Warranty and Support:

• Warranty Period: [Warranty period]
• Support Contact: [Support contact information]

Acceptance:

• Acceptance: This quotation is accepted by the customer in its entirety.
• Signature: [Customer signature]
• Date: [Date]

Notes:

• [Note 1]: [Additional note 1]
• [Note 2]: [Additional note 2]
• [Note 3]: [Additional note 3]

[Company Name] [Company Contact Information]

[Company Email] [Company Phone Number] [Company Fax Number]

This is just a general format, and you may need to customize it to fit your specific business needs. It's also a good idea to include any additional information that is relevant to the customer, such as a product demonstration or a trial period.