Mail group outlook

Here are some common tasks and features related to mail groups in Outlook:

What is a mail group? A mail group is a collection of email addresses that can be used to send emails to multiple recipients at once. Mail groups are also known as distribution lists or distribution groups.

Creating a mail group in Outlook

1. Open Outlook and go to the "Home" tab in the ribbon.
2. Click on the "New Group" button in the "Move" group.
3. Enter a name for the group and add the email addresses of the members you want to include.
4. Click "OK" to create the group.

Adding members to a mail group

1. Open the mail group you created.
2. Click on the "Members" tab.
3. Click on the "Add Members" button.
4. Enter the email addresses of the members you want to add.
5. Click "OK" to add the members.

Sending an email to a mail group

1. Open a new email message in Outlook.
2. Enter the name of the mail group in the "To" field.
3. Type a subject and message as usual.
4. Click "Send" to send the email to all members of the group.

Managing a mail group

1. To edit a mail group, right-click on the group and select "Edit Group".
2. To delete a mail group, right-click on the group and select "Delete Group".
3. To add or remove members from a mail group, use the "Members" tab.

Tips and tricks

• You can also create a mail group by right-clicking on a folder in your Outlook mailbox and selecting "New Group".
• You can use mail groups to send emails to a large number of recipients without having to enter each email address individually.
• You can also use mail groups to send emails to a specific set of people who need to receive the same information.
• You can use the "BCC" (blind carbon copy) field to send an email to a mail group without revealing the email addresses of the recipients.