Mail labels in word

You can create mail labels in Microsoft Word using the "Mail Merge" feature. Here's a step-by-step guide:

Prerequisites:

  1. You have a list of names and addresses in an Excel spreadsheet or a CSV file.
  2. You have Microsoft Word installed on your computer.

Step 1: Prepare your data

  1. Open your Excel spreadsheet or CSV file and make sure it has the following columns:
    • Name
    • Address
    • City
    • State
    • ZIP
    • Optional: other columns for additional information (e.g., phone number, email)
  2. Save your file as a CSV (Comma Separated Values) file.

Step 2: Create a new Word document

  1. Open Microsoft Word and create a new document.
  2. Go to the "Mailings" tab in the ribbon.
  3. Click on "Start Mail Merge" and select "Step-by-Step Mail Merge Wizard".

Step 3: Choose your data source

  1. In the Mail Merge Wizard, select "Use an existing list" and then click "Browse" to locate your CSV file.
  2. Select the file and click "Open".

Step 4: Set up your mail merge

  1. In the Mail Merge Wizard, select "Labels" as the document type.
  2. Choose the label format you want to use (e.g., Avery 5160).
  3. Click "Next" to proceed.

Step 5: Design your label

  1. In the "Label Options" window, select the label size and layout you want to use.
  2. Click "Next" to proceed.

Step 6: Merge your data

  1. In the "Select Recipients" window, select the data source you set up earlier (your CSV file).
  2. Click "Next" to proceed.

Step 7: Preview and print your labels

  1. In the "Preview Results" window, you can see a preview of your labels with the data merged in.
  2. Click "Print" to print your labels.

Tips: