Mail letter format

Here is a general format for a formal business letter:

Date

[Your Name] [Your Title] [Your Company] [Your Address] [City, State, ZIP] [Email Address] [Phone Number]

Recipient's Information

[Recipient's Name] [Recipient's Title] [Recipient's Company] [Recipient's Address] [City, State, ZIP]

Salutation

Dear [Recipient's Name],

Body of the Letter

[Start of the letter]

• Clearly state the purpose of the letter
• Provide relevant details and information
• Use a professional tone and language
• Keep the letter concise and to the point

Closing

Sincerely,

[Your Signature] [Your Name]

Enclosures

[If applicable, list any attachments or enclosures]

Here are some additional tips to keep in mind:

• Use a formal business font, such as Arial, Calibri or Times New Roman, in size 12 points.
• Leave a blank line between the salutation and the body of the letter.
• Use a professional greeting and closing.
• Proofread the letter carefully to ensure it is free of errors and typos.
• Keep the letter concise and to the point, ideally no more than one page in length.

Here is an example of a formal business letter:

Date: March 12, 2023

Your Information:

John Doe CEO ABC Corporation 123 Main Street Anytown, CA 12345 [email protected] (555) 555-5555

Recipient's Information:

Jane Smith HR Manager XYZ Inc. 456 Elm Street Othertown, CA 67890

Salutation:

Dear Jane,

Body of the Letter:

I am writing to express my interest in the open position of Marketing Manager at XYZ Inc. As a highly motivated and experienced professional, I believe I would be a great fit for your team.

I have attached my resume and a cover letter for your review. I would appreciate the opportunity to discuss my qualifications further and learn more about the position.

Closing:

Sincerely,

John Doe

Enclosures: Resume and Cover Letter

Remember to customize the letter to fit your specific needs and the recipient's preferences.