Mail list in outlook

Outlook's mail list, also known as the "Mail" or "Inbox" view, is where you can manage and view your incoming emails. Here are some common features and actions you can perform in the mail list:

Viewing the Mail List

  1. Open Outlook and click on the "Mail" button in the navigation pane.
  2. The mail list will display a list of your incoming emails, with the most recent emails at the top.

Customizing the Mail List

  1. You can customize the mail list by clicking on the "View" tab and selecting options such as:
    • "Show as Conversations": groups related emails together.
    • "Show Categories": displays categories or folders for your emails.
    • "Show Attachments": displays a list of attachments for each email.
    • "Show From": displays the sender's name and email address.
  2. You can also use the "View" tab to change the layout of the mail list, such as switching to a "Compact" or "Detailed" view.

Managing Emails in the Mail List

  1. You can perform various actions on emails in the mail list, such as:
    • "Mark as Read" or "Mark as Unread": changes the status of the email.
    • "Move to Folder": moves the email to a specified folder.
    • "Delete": permanently deletes the email.
    • "Flag": flags the email for follow-up.
    • "Reply" or "Reply All": responds to the email.
  2. You can also use the "Quick Steps" feature to perform multiple actions on multiple emails at once.

Filtering and Searching the Mail List

  1. You can filter the mail list by using the "Filter" button in the "Home" tab.
  2. You can search for specific emails by using the "Search" box in the "Home" tab.
  3. You can also use the "Categories" feature to categorize emails and then filter by category.

Other Features

  1. "Priority": allows you to set a priority level for emails.
  2. "Sweep": allows you to delete or move multiple emails at once.
  3. "Rules": allows you to set up rules to automatically sort, forward, or delete emails based on specific criteria.

These are just some of the common features and actions you can perform in Outlook's mail list.