Mail merge attachment outlook

The joys of mail merge!

To attach a file to a mail merge in Outlook, you'll need to follow these steps:

Method 1: Using Outlook's built-in mail merge feature

  1. Open Outlook and create a new email message.
  2. Click on the "Mailings" tab in the ribbon.
  3. Click on "Select Recipients" and choose the contact list or distribution list you want to use for your mail merge.
  4. Click on "Insert Merge Field" to insert the fields you want to use in your email.
  5. Type in the email body and use the merge fields to populate the data.
  6. Click on the "Attach File" button in the "Include" group on the "Mailings" tab.
  7. Select the file you want to attach from your computer.
  8. Click "OK" to attach the file to the email.

Method 2: Using Word's mail merge feature and then sending the email from Outlook

  1. Open Word and create a new document.
  2. Go to the "Mailings" tab in the ribbon.
  3. Click on "Select Recipients" and choose the contact list or distribution list you want to use for your mail merge.
  4. Click on "Insert Merge Field" to insert the fields you want to use in your email.
  5. Type in the email body and use the merge fields to populate the data.
  6. Click on the "Finish & Merge" button.
  7. Choose to "Edit Individual Documents" and then select the email format (e.g., HTML).
  8. Word will create a new email document for each recipient.
  9. Open Outlook and create a new email message.
  10. Click on the "Attach File" button and select the email document you created in Word.
  11. Send the email as usual.

Tips and Variations