Mail merge bcc

The joys of mail merge!

When using a mail merge to send emails to multiple recipients, you may want to include all recipients in the "Bcc" (Blind Carbon Copy) field instead of the "To" field. This is often referred to as a "Bcc mail merge".

Here's why:

Why use Bcc instead of To:

  1. Recipient anonymity: When you use the "To" field, all recipients' email addresses are visible to each other. With Bcc, each recipient's email address is only visible to the sender.
  2. Reduced spam filtering: Some email providers may flag emails sent to multiple recipients in the "To" field as spam. Using Bcc can help avoid this issue.
  3. Improved deliverability: Some email providers may have stricter limits on the number of recipients in the "To" field. Using Bcc can help ensure that your emails are delivered successfully.

How to perform a Bcc mail merge:

The process varies depending on the email client or software you're using. Here are some general steps:

  1. Create a mail merge document: Use a word processor or email client to create a document with a mail merge template. This template should include placeholders for the recipient's name and email address.
  2. Set up the mail merge: Configure the mail merge to use the Bcc field instead of the To field. This may involve selecting a specific option or using a specific syntax.
  3. Merge the data: Use the mail merge software to merge the data with the template. This will create a new document with the recipient's information inserted.
  4. Send the emails: Use the email client or software to send the merged documents as individual emails to each recipient.

Software-specific instructions:

Here are some specific instructions for popular email clients and software:

Remember to always check the recipient's email address and ensure that you have their consent to send them emails.