Mail merge from excel labels

Mail merge from Excel labels! That's a great way to automate the process of creating personalized labels using data from an Excel spreadsheet. Here's a step-by-step guide to help you achieve this:

Prerequisites:

1. Microsoft Excel (2010 or later)
2. Microsoft Word (2010 or later)
3. Mail Merge feature in Word (available in Word 2010 and later)

Step 1: Prepare your Excel data

1. Open your Excel spreadsheet and create a table with the data you want to use for the mail merge. Make sure the table has a header row with column names.
2. Format the data as needed (e.g., dates, numbers, text).

Step 2: Create a Word document with a label template

1. Open Microsoft Word and create a new document.
2. Go to the "Insert" tab and click on "Labels" in the "Mailings" group.
3. Select the label template you want to use (e.g., Avery 5160).
4. Click "OK" to insert the label template.

Step 3: Set up the mail merge

1. Go to the "Mailings" tab in Word.
2. Click on "Select Recipients" and then "Use an Existing List".
3. Browse to your Excel file and select the worksheet with your data.
4. Click "Open" to import the data into Word.

Step 4: Map the Excel fields to the label fields

1. In the "Mailings" tab, click on "Match Fields" in the "Write & Insert Fields" group.
2. In the "Match Fields" dialog box, select the Excel field you want to map to the label field.
3. Repeat this process for each field you want to map.

Step 5: Merge the data

1. Click on "Finish & Merge" in the "Mailings" tab.
2. Select "Edit Individual Documents" to merge the data with the label template.
3. Word will create a new document for each record in your Excel data, with the label fields populated with the corresponding data.

Tips and Variations:

• To merge data from multiple Excel sheets, create a new Excel file with a single sheet that combines the data from all sheets.
• To use a specific range of cells in your Excel sheet, select the range before importing the data into Word.
• To use a different label template, simply change the template in Step 2.
• To save the merged documents as individual files, select "Save as Individual Documents" in the "Finish & Merge" dialog box.

By following these steps, you should be able to create personalized labels using data from an Excel spreadsheet. Happy mail merging!