Mail merge in ms word 2007 tutorial

Here is a step-by-step tutorial on how to use mail merge in Microsoft Word 2007:

What is Mail Merge?

Mail merge is a feature in Microsoft Word that allows you to combine a document with a data source, such as an Excel spreadsheet or a database, to create multiple copies of the document with different information. This is useful for creating documents such as letters, envelopes, labels, and reports that require personalized information.

Step 1: Create a Data Source

Before you can start the mail merge process, you need to create a data source. This can be an Excel spreadsheet, a database, or a text file. For this tutorial, we will use an Excel spreadsheet.

• Open Excel and create a new spreadsheet with the following columns:
  • First Name
  • Last Name
  • Address
  • City
  • State
  • Zip
• Enter some sample data into the spreadsheet.

Step 2: Create a Mail Merge Document

Open Microsoft Word 2007 and create a new document.

• Go to the "Mailings" tab in the ribbon.
• Click on the "Start Mail Merge" button in the "Write & Insert Fields" group.
• Select "Step-by-Step Mail Merge Wizard" from the drop-down menu.
• Click "Next" to start the wizard.

Step 3: Choose a Document Type

The wizard will ask you to choose a document type. Select "Letters" and click "Next".

Step 4: Select a Data Source

The wizard will ask you to select a data source. Click on "Browse" and navigate to the Excel spreadsheet you created earlier.

• Select the spreadsheet and click "Open".
• The wizard will import the data from the spreadsheet and display it in a preview window.

Step 5: Choose a Mail Merge Field

The wizard will ask you to choose a mail merge field. This is the field that will be used to insert the data from the data source into the document.

• Select the "First Name" field from the drop-down menu.
• Click "Next" to continue.

Step 6: Insert the Mail Merge Field

The wizard will ask you to insert the mail merge field into the document.

• Click on the "Insert Merge Field" button in the "Write & Insert Fields" group.
• Select the "First Name" field from the drop-down menu.
• Click "OK" to insert the field.

Step 7: Repeat the Process

Repeat steps 5 and 6 for each field you want to insert into the document. For example, you can insert the "Last Name" field, the "Address" field, and so on.

Step 8: Preview the Document

The wizard will ask you to preview the document. Click "Preview" to see how the document will look with the data inserted.

Step 9: Finish the Mail Merge

The wizard will ask you to finish the mail merge. Click "Finish" to create the merged document.

Step 10: Save the Document

The merged document will be saved as a new file. You can save it as a Word document, a PDF, or an email attachment.

That's it! You have now completed the mail merge process in Microsoft Word 2007.