Mail merge in word processor

Mail merge is a feature in word processing software that allows you to combine a main document with a data source, such as a spreadsheet or database, to create multiple versions of the document with unique information. This is often used for tasks such as sending personalized letters or emails to a large number of recipients.

Here's a general overview of the mail merge process:

  1. Create a main document: Create a word processing document that contains the basic layout and content you want to use for your mail merge. This document should include placeholders for the information you want to merge from the data source.
  2. Create a data source: Create a data source, such as a spreadsheet or database, that contains the information you want to use for your mail merge. This data source should include columns or fields that match the placeholders in your main document.
  3. Set up the mail merge: Open your main document and go to the "Mailings" tab in the ribbon. Click on "Select Recipients" and choose the data source you created in step 2.
  4. Match the fields: Match the fields in your data source to the placeholders in your main document. This is usually done by clicking on the "Match Fields" button and selecting the corresponding field from the data source.
  5. Merge the documents: Click on the "Merge" button to combine the main document with the data source. Word will create a new document for each record in the data source, filling in the placeholders with the corresponding information.
  6. Review and edit: Review the merged documents to ensure that the information is accurate and complete. You can edit the documents as needed before printing or sending them.

Some common uses of mail merge include:

Mail merge is available in most word processing software, including Microsoft Word, Google Docs, and LibreOffice. The specific steps and features may vary depending on the software you are using.