Mail merge labels from excel

The classic mail merge!

To create mail merge labels from Excel, you'll need to follow these steps:

Step 1: Prepare your data in Excel

• Create a new Excel spreadsheet or open an existing one.
• Set up a table with the following columns:
  • Column A: First name
  • Column B: Last name
  • Column C: Address (street, city, state, zip)
  • Column D: Label text (optional, but useful for customizing the label text)
• Enter your data in the table. Make sure to format the data correctly (e.g., dates in the format MM/DD/YYYY).

Step 2: Set up the mail merge in Microsoft Word

• Open Microsoft Word and create a new document or open an existing one.
• Go to the "Mailings" tab in the ribbon.
• Click on "Select Recipients" and then "Use an Existing List" to select your Excel file.
• Choose the worksheet that contains your data and select the columns you want to use for the mail merge (e.g., First name, Last name, Address).

Step 3: Design your label template

• Go to the "Label" section in the "Mailings" tab and click on "Label Options."
• Choose the label size and layout you want to use. You can also customize the label design by adding borders, shading, and other formatting options.
• Click "OK" to apply the label template.

Step 4: Merge the data with the label template

• Go back to the "Mailings" tab and click on "Finish & Merge."
• Choose "Edit Individual Documents" to merge the data with the label template.
• Word will create a new document with the merged data. You can print this document to create your labels.

Tips and Variations

• To customize the label text, you can use the "Label Text" column in your Excel spreadsheet. This column will be used to populate the label text.
• To use a different label size or layout, go to the "Label Options" dialog box and select a different label size or layout.
• To print labels on a specific paper size or orientation, go to the "Page Setup" dialog box and adjust the settings accordingly.
• To save time, you can also use Excel's built-in "Mail Merge" feature to merge the data with a Word document. This feature is available in Excel 2013 and later versions.