Mail merge labels from excel to word

A classic task!

To mail merge labels from Excel to Word, you'll need to follow these steps:

Step 1: Prepare your data in Excel

1. Open your Excel spreadsheet and select the data you want to use for the mail merge.
2. Make sure the data is organized in a table format with each column representing a field (e.g., Name, Address, City, State, ZIP).
3. Save your Excel file.

Step 2: Create a new Word document

1. Open Microsoft Word and create a new document.
2. Go to the "Mailings" tab in the ribbon.
3. Click on "Select Recipients" and then "Use an Existing List" to select your Excel file.

Step 3: Set up the mail merge

1. In the "Select Recipients" dialog box, select the Excel file you prepared in Step 1.
2. Choose the worksheet and range of cells that contains your data.
3. Click "OK" to close the dialog box.

Step 4: Design your label layout

1. In the Word document, go to the "Mailings" tab and click on "Label Options" to open the "Label Options" dialog box.
2. Select the type of label you want to use (e.g., Avery 5160).
3. Choose the label layout and orientation (e.g., portrait or landscape).
4. Click "OK" to close the dialog box.

Step 5: Merge the data

1. Go back to the Word document and click on the "Finish & Merge" button in the "Mailings" tab.
2. Select "Edit Individual Documents" to merge the data with the label layout.
3. Word will create a new document with the merged data.

Tips and Variations

• To merge data to a specific label, use the "Insert Merge Field" button in the "Mailings" tab to insert the field names (e.g., Name, Address) into your label layout.
• To use a different label layout or design, create a new label template in Word and then merge the data with it.
• To save time, you can also use the "Mail Merge Wizard" in Word to guide you through the process.

That's it! With these steps, you should be able to mail merge labels from Excel to Word.