Mail merge outlook to address labels
A classic task!
To perform a mail merge from Outlook to address labels, you'll need to use a combination of Outlook's built-in features and a third-party add-in or a workaround. Here are a few methods:
Method 1: Using Outlook's built-in feature (Outlook 2010 and later)
- Open Outlook and create a new email message.
- Click on the "Insert" tab in the ribbon.
- Click on "Text" and then "Merge Fields" to insert a merge field.
- Select the field you want to merge (e.g., "First Name", "Last Name", etc.).
- Repeat step 4 for each field you want to merge.
- Click on the "File" tab and select "Print" to print the email message.
- In the "Print" dialog box, select "Labels" as the printer and choose the label size and orientation.
- Click "Print" to print the labels.
Method 2: Using a third-party add-in (Outlook 2007 and later)
- Install a third-party add-in like "Label Merge" or "Address Label Maker" from the Microsoft Office Store.
- Follow the add-in's instructions to create a new label merge document.
- Select the Outlook contacts you want to merge and click "Merge" to create the labels.
Method 3: Using a workaround (Outlook 2003 and earlier)
- Export your Outlook contacts to a CSV file using the "File" > "Import and Export" feature.
- Open a spreadsheet program like Microsoft Excel and import the CSV file.
- Use the spreadsheet program's mail merge feature to create a label document.
- Print the label document using the spreadsheet program's print feature.
In all cases, make sure you have the correct label size and orientation set in Outlook or the add-in you're using.