Mail merge outlook with attachment 2020

A very specific question!

To perform a mail merge in Outlook with an attachment in 2020, you can follow these steps:

Prerequisites:

  1. You have Microsoft Office installed on your computer, including Outlook and Word.
  2. You have a list of contacts in Outlook that you want to send the email to.
  3. You have a Word document that contains the merge fields and the email content.

Step 1: Prepare your Word document

  1. Open your Word document and create a new document or open an existing one.
  2. Insert the merge fields for the recipient's information, such as their name, email address, and any other relevant details.
  3. Format the document as desired.

Step 2: Create a new Outlook email

  1. Open Outlook and create a new email by clicking on the "New Email" button in the Home tab.
  2. In the "To" field, select the contacts you want to send the email to. You can do this by clicking on the "Contacts" button and selecting the contacts from your list.
  3. In the "Subject" field, enter a subject line for the email.

Step 3: Attach the Word document to the email

  1. Click on the "Attach File" button in the "Include" group of the "Message" tab.
  2. Select the Word document you prepared earlier.
  3. Click "OK" to attach the file to the email.

Step 4: Perform the mail merge

  1. In the "Message" tab, click on the "Mailings" group and select "Finish & Merge" from the drop-down menu.
  2. In the "Merge to Email" dialog box, select "Outlook" as the merge destination.
  3. Choose the contacts you want to send the email to from the "Select recipients" dropdown menu.
  4. Click "OK" to perform the mail merge.

Step 5: Review and send the emails

  1. Outlook will create a new email for each contact in your list, using the merge fields and attachment you specified.
  2. Review the emails to ensure they are correct and send them as desired.

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