Mail merge outlook with attachment 2020
A very specific question!
To perform a mail merge in Outlook with an attachment in 2020, you can follow these steps:
Prerequisites:
- You have Microsoft Office installed on your computer, including Outlook and Word.
- You have a list of contacts in Outlook that you want to send the email to.
- You have a Word document that contains the merge fields and the email content.
Step 1: Prepare your Word document
- Open your Word document and create a new document or open an existing one.
- Insert the merge fields for the recipient's information, such as their name, email address, and any other relevant details.
- Format the document as desired.
Step 2: Create a new Outlook email
- Open Outlook and create a new email by clicking on the "New Email" button in the Home tab.
- In the "To" field, select the contacts you want to send the email to. You can do this by clicking on the "Contacts" button and selecting the contacts from your list.
- In the "Subject" field, enter a subject line for the email.
Step 3: Attach the Word document to the email
- Click on the "Attach File" button in the "Include" group of the "Message" tab.
- Select the Word document you prepared earlier.
- Click "OK" to attach the file to the email.
Step 4: Perform the mail merge
- In the "Message" tab, click on the "Mailings" group and select "Finish & Merge" from the drop-down menu.
- In the "Merge to Email" dialog box, select "Outlook" as the merge destination.
- Choose the contacts you want to send the email to from the "Select recipients" dropdown menu.
- Click "OK" to perform the mail merge.
Step 5: Review and send the emails
- Outlook will create a new email for each contact in your list, using the merge fields and attachment you specified.
- Review the emails to ensure they are correct and send them as desired.
Tips:
- Make sure your Word document is saved in a format that can be read by Outlook, such as.docx or.doc.
- You can customize the merge fields and attachment settings to suit your specific needs.
- If you have a large number of contacts, you may want to consider using a third-party add-in or script to automate the mail merge process.