Mail merge pictures from excel to word

A classic task!

To mail merge pictures from Excel to Word, you'll need to follow these steps:

Step 1: Prepare your data in Excel

• Create a table in Excel with the following columns:
  • Column A: Picture file names (e.g., "image1.jpg", "image2.jpg", etc.)
  • Column B: Corresponding text or captions for each picture
• Make sure the file names are in a consistent format and are easily readable by Word.

Step 2: Save your Excel file as a CSV file

• Go to "File" > "Save As" in Excel
• Choose "CSV (Comma delimited)" as the file type
• Save the file with a name like "pictures.csv"

Step 3: Create a Word document with a mail merge

• Open Word and create a new document
• Go to "Mailings" > "Start Mail Merge" > "Step-by-Step Mail Merge Wizard"
• Choose "Use an existing list" and select the CSV file you saved in Step 2
• Click "OK" to start the mail merge process

Step 4: Insert the pictures

• In the "Mail Merge" window, click on the "Insert Picture" button
• Browse to the location where your picture files are saved
• Select the first picture file and click "Insert"
• Repeat this process for each picture, using the corresponding file name from Column A in your Excel file

Step 5: Add captions and formatting

• Use the "Insert Caption" button to add the corresponding text or captions from Column B in your Excel file
• Format the pictures and captions as needed using Word's built-in formatting tools

Step 6: Merge the data

• Click "Finish" to merge the data
• Word will insert the pictures and captions into the document, using the data from your Excel file

Tips and Variations:

• To insert pictures from a specific folder, you can use the "Browse" button in the "Insert Picture" dialog box to navigate to that folder.
• If you have a large number of pictures, you may want to consider using a macro or VBA script to automate the process.
• You can also use other file formats, such as XML or JSON, instead of CSV, depending on your specific needs.