Mail merge save individual documents

When using a mail merge, you can save individual documents for each recipient by using a feature called "Save as Individual Documents" or "Save as Separate Files". This feature allows you to save each merged document as a separate file, rather than saving all the merged documents as a single file.

Here's how to do it:

In Microsoft Word:

  1. Go to the "Mailings" tab in the ribbon.
  2. Click on the "Finish & Merge" button in the "Finish" group.
  3. Select "Edit Individual Documents" from the dropdown menu.
  4. Choose a location to save the individual documents.
  5. Click "OK" to save each merged document as a separate file.

In Microsoft Excel:

  1. Go to the "Mailings" tab in the ribbon.
  2. Click on the "Finish & Merge" button in the "Finish" group.
  3. Select "Edit Individual Documents" from the dropdown menu.
  4. Choose a location to save the individual documents.
  5. Click "OK" to save each merged document as a separate file.

In LibreOffice:

  1. Go to the "Mail Merge" tab in the ribbon.
  2. Click on the "Finish & Merge" button in the "Finish" group.
  3. Select "Save as Individual Documents" from the dropdown menu.
  4. Choose a location to save the individual documents.
  5. Click "OK" to save each merged document as a separate file.

When you save individual documents, each merged document will be saved as a separate file with a unique name, such as "Document1.docx", "Document2.docx", etc. This can be useful if you need to send each document to a different recipient or if you want to keep a record of each individual document.

Note that the file name and location can be customized by modifying the "File name" and "Save in" fields in the "Save as Individual Documents" dialog box.