Mail merge save individual files

When using a mail merge in Microsoft Word, you can save individual files for each recipient by using the "Save as type" option and selecting "PDF" or "Word Document" (depending on your preference).

Here's how to do it:

  1. Set up your mail merge as usual, using a data source (such as an Excel spreadsheet or a database) to populate the fields in your document.
  2. In the "Mail Merge" toolbar, click on the "Finish & Merge" button.
  3. In the "Merge to New Document" dialog box, select the "Individual documents" option.
  4. Choose a location to save the files and enter a file name prefix (e.g., "Letter_").
  5. In the "Save as type" dropdown menu, select "PDF" or "Word Document" (depending on your preference).
  6. Click "OK" to start the merge process.

Word will then create a separate file for each recipient, using the file name prefix you specified and appending the recipient's data to the file name. For example, if you specified "Letter_" as the file name prefix, the files might be saved as:

And so on.

Note that if you select "PDF" as the "Save as type", the files will be saved as PDF documents. If you select "Word Document", the files will be saved as Word documents (.docx).

Also, keep in mind that if you have a large number of recipients, this process can take some time to complete, depending on the speed of your computer and the size of the files.