Mail merge wizard in word

The Mail Merge Wizard in Microsoft Word is a powerful tool that helps you create personalized documents, such as letters, envelopes, and labels, by combining a main document with a data source, such as a spreadsheet or database. Here's a step-by-step guide to using the Mail Merge Wizard in Word:

Step 1: Create a new document

Open Microsoft Word and create a new document. You can choose a template or start from a blank document.

Step 2: Go to the Mailings tab

Click on the "Mailings" tab in the ribbon at the top of the screen.

Step 3: Click on the "Start Mail Merge" button

In the "Start Mail Merge" group, click on the "Start Mail Merge" button.

Step 4: Choose the document type

Select the type of document you want to create, such as "Letters," "Envelopes," "Labels," or "E-mail Messages."

Step 5: Choose the data source

Select the data source you want to use for your mail merge. This can be a spreadsheet, database, or even a text file. Click on "Select Recipients" to choose your data source.

Step 6: Select the recipients

Choose the recipients you want to include in your mail merge. You can select all recipients, or use filters to narrow down the list.

Step 7: Insert merge fields

Insert merge fields into your document to specify where you want the data to appear. You can insert fields for names, addresses, dates, and more.

Step 8: Preview and edit

Preview your mail merge document to make sure everything looks correct. You can edit the document as needed.

Step 9: Merge the documents

Click on the "Finish & Merge" button to merge the documents. You can choose to print the documents, save them as a PDF, or send them as an e-mail.

Tips and Variations

• Use the "Match Fields" button to match the fields in your data source with the merge fields in your document.
• Use the "Insert Merge Field" button to insert merge fields into your document.
• Use the "Edit Recipient List" button to edit the recipient list.
• Use the "Merge to New Document" option to create a new document for each recipient.
• Use the "Merge to Printer" option to print the documents directly to your printer.

By following these steps, you can use the Mail Merge Wizard in Microsoft Word to create personalized documents quickly and easily.