Mail merge word add last name field
To add a last name field to a mail merge in Microsoft Word, you'll need to follow these steps:
Step 1: Create a new document or open an existing one
Open Microsoft Word and create a new document or open an existing one that you want to use for your mail merge.
Step 2: Set up your data source
Create a data source that contains the information you want to use for your mail merge. This can be a CSV file, an Excel spreadsheet, or a database. Make sure the data source includes a column for the last name.
Step 3: Insert a mail merge field
In your Word document, place your cursor where you want to insert the last name field. Go to the "Mailings" tab in the ribbon and click on "Insert Merge Field" in the "Write & Insert Fields" group.
Step 4: Select the last name field
In the "Insert Merge Field" dialog box, select the "Last Name" field from your data source. You can browse through the available fields and select the one that corresponds to the last name column in your data source.
Step 5: Insert the field
Click "Insert" to insert the last name field into your document. The field will be surrounded by double curly braces, like this: {LAST NAME}
.
Step 6: Format the field (optional)
You can format the last name field to make it look like a regular paragraph of text. You can change the font, font size, and alignment to match your document's style.
Step 7: Preview and print your document
Once you've inserted the last name field, you can preview your document by clicking on the "Preview Results" button in the "Mailings" tab. This will show you how the document will look with the last name field inserted. When you're ready, you can print or save your document.
Tips:
- Make sure to use the correct field name from your data source. If the field name is different, you'll need to update the field name in the "Insert Merge Field" dialog box.
- You can also use other mail merge fields, such as first name, address, city, state, and zip code, to create a more personalized document.
- If you're using a CSV file as your data source, make sure to save it with a
.csv
extension and use the "Text Files" option when importing the file into Word.