Mail monitoring software

Mail monitoring software is a type of software that allows you to monitor and track email communications, often used by businesses, organizations, and individuals to ensure compliance with regulations, detect potential security threats, and improve email management. Here are some common features of mail monitoring software:

  1. Email tracking: Monitor incoming and outgoing emails, including sender, recipient, subject, and content.
  2. Content filtering: Filter emails based on keywords, phrases, or attachments to detect potential threats or sensitive information.
  3. Compliance monitoring: Monitor emails to ensure compliance with regulations such as GDPR, HIPAA, or PCI-DSS.
  4. Security monitoring: Detect and alert on potential security threats such as phishing, spam, or malware.
  5. Email archiving: Store and archive emails for compliance, auditing, or e-discovery purposes.
  6. Alerting and notification: Set up alerts and notifications for specific email activities, such as suspicious emails or compliance violations.
  7. Reporting and analytics: Generate reports and analytics on email activity, including metrics such as email volume, sender reputation, and attachment types.

Some popular mail monitoring software includes:

  1. Microsoft 365: A cloud-based email monitoring solution that includes features such as email tracking, content filtering, and compliance monitoring.
  2. Proofpoint: A cloud-based email security and compliance solution that includes features such as email tracking, content filtering, and threat detection.
  3. Symantec: A cloud-based email security solution that includes features such as email tracking, content filtering, and threat detection.
  4. GFI MailArchiver: A mail archiving and monitoring solution that includes features such as email tracking, content filtering, and compliance monitoring.
  5. MailStore: A mail archiving and monitoring solution that includes features such as email tracking, content filtering, and compliance monitoring.
  6. ZixCorp: A cloud-based email security and compliance solution that includes features such as email tracking, content filtering, and threat detection.
  7. Agari: A cloud-based email security solution that includes features such as email tracking, content filtering, and threat detection.

When selecting a mail monitoring software, consider the following factors:

  1. Compliance requirements: Ensure the software meets your organization's compliance requirements, such as GDPR, HIPAA, or PCI-DSS.
  2. Email volume: Choose a software that can handle your organization's email volume and scale as needed.
  3. Security features: Ensure the software includes robust security features, such as threat detection and content filtering.
  4. User interface: Select a software with a user-friendly interface that is easy to use and navigate.
  5. Integration: Consider software that integrates with your existing email infrastructure and other security tools.
  6. Cost: Evaluate the cost of the software and ensure it fits within your budget.