Mail rules

Mail rules! Also known as email filters or email rules, mail rules are a set of instructions that can be applied to incoming emails to automatically perform certain actions, such as moving, copying, or deleting emails, based on specific conditions.

Here are some common types of mail rules:

  1. Move to folder: Move emails from a specific sender, containing specific keywords, or with a specific subject to a designated folder.
  2. Forward to: Forward emails from a specific sender, containing specific keywords, or with a specific subject to another email address.
  3. Delete: Delete emails from a specific sender, containing specific keywords, or with a specific subject.
  4. Mark as read: Mark emails from a specific sender, containing specific keywords, or with a specific subject as read.
  5. Notify: Send a notification to a specific email address when an email from a specific sender, containing specific keywords, or with a specific subject is received.
  6. Run a script: Run a script or a program when an email from a specific sender, containing specific keywords, or with a specific subject is received.
  7. Bounce: Bounce emails from a specific sender, containing specific keywords, or with a specific subject back to the sender.

Mail rules can be applied to:

  1. Incoming emails: Apply rules to incoming emails to automatically perform actions based on specific conditions.
  2. Outgoing emails: Apply rules to outgoing emails to automatically perform actions, such as adding a signature or removing attachments.
  3. Email clients: Most email clients, such as Microsoft Outlook, Mozilla Thunderbird, and Apple Mail, support mail rules.
  4. Email servers: Some email servers, such as Microsoft Exchange and Google Workspace, support mail rules.

Benefits of using mail rules:

  1. Time-saving: Automate repetitive tasks and save time.
  2. Improved organization: Organize emails automatically based on specific conditions.
  3. Enhanced security: Block spam, phishing emails, and other unwanted emails.
  4. Increased productivity: Focus on important tasks while mail rules handle routine tasks.

Common use cases for mail rules:

  1. Spam filtering: Block spam emails based on specific keywords, sender domains, or IP addresses.
  2. Newsletter management: Automatically move newsletters to a designated folder or forward them to a specific email address.
  3. Customer service: Automatically forward customer inquiries to a specific email address or team.
  4. Marketing automation: Automatically send targeted emails or newsletters based on specific conditions.

Remember to always test your mail rules before applying them to your email account to ensure they work as expected.