Mailing label excel

Mailing labels in Excel! Here's a step-by-step guide to help you create and print mailing labels in Excel:

Prerequisites:

1. Microsoft Excel 2010 or later version
2. A list of addresses in a table format (e.g., names, addresses, cities, states, zip codes)

Step 1: Prepare your data

1. Open your Excel file and create a table with the following columns:
   • Name
   • Address
   • City
   • State
   • Zip Code
2. Enter the data for each recipient in the corresponding columns.

Step 2: Format the data

1. Select the entire table by pressing Ctrl+A.
2. Go to the "Home" tab in the ribbon and click on the "Format" button in the "Cells" group.
3. In the "Format Cells" dialog box, select "Number" as the category and choose "Text" as the format.
4. Click "OK" to apply the format to the entire table.

Step 3: Create a mailing label template

1. Go to the "Insert" tab in the ribbon and click on the "Label" button in the "Illustrations" group.
2. In the "Label Options" dialog box, select "Mailing Labels" as the label type.
3. Choose the label size and orientation you prefer (e.g., Avery 5160, 4 x 6 inches).
4. Click "OK" to create the label template.

Step 4: Merge the data with the label template

1. Select the entire table again by pressing Ctrl+A.
2. Go to the "Data" tab in the ribbon and click on the "From Table/Range" button in the "Data Tools" group.
3. In the "Merge Labels" dialog box, select the label template you created in Step 3.
4. Choose the columns you want to merge with the label template (e.g., Name, Address, City, State, Zip Code).
5. Click "OK" to merge the data with the label template.

Step 5: Print the mailing labels

1. Go to the "File" tab in the ribbon and click on the "Print" button.
2. In the "Print" dialog box, select the printer you want to use.
3. Choose the "Labels" option as the print type.
4. Adjust the print settings as needed (e.g., paper size, orientation).
5. Click "Print" to print the mailing labels.

Tips and Variations:

• Use a mailing label template with a built-in address format (e.g., Avery 5160) to simplify the process.
• Use Excel's built-in "Text to Columns" feature to split long addresses into separate columns.
• Use a third-party add-in, such as "Mailing Label Creator," to create custom mailing labels with additional features (e.g., barcode generation).
• Use Excel's "Mail Merge" feature to create a mailing label template with a mail merge document (e.g., Word document).

By following these steps, you should be able to create and print mailing labels in Excel with ease!