Mailing out invitations
Mailing out invitations! Here's a comprehensive guide to help you plan and execute a successful invitation mailing process:
Before You Start
- Create a guest list: Make sure you have a complete and accurate list of guests you want to invite.
- Design your invitation: Choose a design that fits your event's theme and style. You can create your own design or use a template.
- Set a deadline: Decide on a deadline for RSVPs and make sure to include it on the invitation.
Mailing Out Invitations
- Choose the right envelopes: Select envelopes that match your invitation's design and style.
- Address the envelopes: Use a label maker or write the addresses by hand. Make sure to include the correct postage.
- Insert the invitation: Place the invitation in the envelope, making sure it's centered and not folded or creased.
- Add any additional materials: If you're including a response card, RSVP envelope, or other materials, make sure to add them to the envelope.
- Seal the envelope: Use a stamp or a glue stick to seal the envelope.
Tips and Tricks
- Use a clear and concise message: Make sure the invitation clearly states the event details, including date, time, location, and dress code.
- Include all necessary information: Make sure to include any important details, such as parking information, accommodations, or dietary restrictions.
- Use a professional tone: Use a formal tone and language to make a good impression.
- Proofread: Double-check the invitation for spelling and grammar errors before mailing it out.
- Track your invitations: Keep track of who you've sent invitations to and when they were sent to ensure you don't miss anyone.
Mailing Options
- USPS: Use the United States Postal Service (USPS) to mail your invitations. You can choose from various services, including First-Class Mail, Priority Mail, and Priority Mail Express.
- Online invitation services: Consider using online invitation services like Evite, Canva, or Paperless Post, which can help you design and send digital invitations.
- Local delivery: If you're hosting a local event, consider using local delivery services or asking a friend or family member to hand-deliver the invitations.
Timeline
- Send out invitations: Mail out invitations 4-6 weeks before the event to give guests ample time to RSVP.
- Follow up: Send a reminder email or mail a follow-up invitation 1-2 weeks before the event to ensure guests don't forget.
By following these steps and tips, you'll be well on your way to sending out successful invitations for your event!