Mailing out invitations

Mailing out invitations! Here's a comprehensive guide to help you plan and execute a successful invitation mailing process:

Before You Start

  1. Create a guest list: Make sure you have a complete and accurate list of guests you want to invite.
  2. Design your invitation: Choose a design that fits your event's theme and style. You can create your own design or use a template.
  3. Set a deadline: Decide on a deadline for RSVPs and make sure to include it on the invitation.

Mailing Out Invitations

  1. Choose the right envelopes: Select envelopes that match your invitation's design and style.
  2. Address the envelopes: Use a label maker or write the addresses by hand. Make sure to include the correct postage.
  3. Insert the invitation: Place the invitation in the envelope, making sure it's centered and not folded or creased.
  4. Add any additional materials: If you're including a response card, RSVP envelope, or other materials, make sure to add them to the envelope.
  5. Seal the envelope: Use a stamp or a glue stick to seal the envelope.

Tips and Tricks

  1. Use a clear and concise message: Make sure the invitation clearly states the event details, including date, time, location, and dress code.
  2. Include all necessary information: Make sure to include any important details, such as parking information, accommodations, or dietary restrictions.
  3. Use a professional tone: Use a formal tone and language to make a good impression.
  4. Proofread: Double-check the invitation for spelling and grammar errors before mailing it out.
  5. Track your invitations: Keep track of who you've sent invitations to and when they were sent to ensure you don't miss anyone.

Mailing Options

  1. USPS: Use the United States Postal Service (USPS) to mail your invitations. You can choose from various services, including First-Class Mail, Priority Mail, and Priority Mail Express.
  2. Online invitation services: Consider using online invitation services like Evite, Canva, or Paperless Post, which can help you design and send digital invitations.
  3. Local delivery: If you're hosting a local event, consider using local delivery services or asking a friend or family member to hand-deliver the invitations.

Timeline

  1. Send out invitations: Mail out invitations 4-6 weeks before the event to give guests ample time to RSVP.
  2. Follow up: Send a reminder email or mail a follow-up invitation 1-2 weeks before the event to ensure guests don't forget.

By following these steps and tips, you'll be well on your way to sending out successful invitations for your event!