Making mailing labels from excel
The joys of making mailing labels from Excel!
Here's a step-by-step guide to help you create mailing labels from your Excel spreadsheet:
Prerequisites:
- You have an Excel spreadsheet with the data you want to use for your mailing labels.
- You have a printer that can print labels (e.g., a laser or inkjet printer).
Step 1: Prepare your data
- Open your Excel spreadsheet and select the range of cells that contains the data you want to use for your mailing labels.
- Make sure the data is organized in a table format with columns for the following information:
- Name
- Address (street, city, state, zip)
- Optional: Company name, phone number, email, etc.
Step 2: Set up your label layout
- Go to the "Insert" tab in the ribbon.
- Click on "Labels" in the "Text" group.
- Select "Label Options" from the dropdown menu.
- Choose the label size and layout that best fits your needs. You can choose from various label sizes and layouts, such as Avery 5160 or 8160.
- Click "OK" to apply the label layout.
Step 3: Create the mailing labels
- Select the range of cells that contains the data you want to use for your mailing labels.
- Go to the "Home" tab in the ribbon.
- Click on "Format" in the "Cells" group.
- Select "Merge Cells" from the dropdown menu.
- Choose the "Across" option to merge the cells horizontally.
- Click "OK" to merge the cells.
- Select the merged cells and go to the "Home" tab in the ribbon.
- Click on "Font" in the "Font" group.
- Select the font style and size you want to use for your mailing labels.
- Click "OK" to apply the font style and size.
Step 4: Print the mailing labels
- Go to the "File" tab in the ribbon.
- Click on "Print" from the dropdown menu.
- Select your printer and label paper from the "Print" dialog box.
- Make sure the "Labels" option is selected in the "Print" dialog box.
- Click "Print" to print your mailing labels.
Tips and Variations:
- You can customize the label layout and design by using Excel's built-in formatting options or by using a third-party add-in.
- You can also use Excel's "Mail Merge" feature to create mailing labels from a database or a text file.
- If you have a large number of mailing labels to print, you may want to consider using a label printer or a label maker software to simplify the process.