Making mailing labels from excel

The joys of making mailing labels from Excel!

Here's a step-by-step guide to help you create mailing labels from your Excel spreadsheet:

Prerequisites:

  1. You have an Excel spreadsheet with the data you want to use for your mailing labels.
  2. You have a printer that can print labels (e.g., a laser or inkjet printer).

Step 1: Prepare your data

  1. Open your Excel spreadsheet and select the range of cells that contains the data you want to use for your mailing labels.
  2. Make sure the data is organized in a table format with columns for the following information:
    • Name
    • Address (street, city, state, zip)
    • Optional: Company name, phone number, email, etc.

Step 2: Set up your label layout

  1. Go to the "Insert" tab in the ribbon.
  2. Click on "Labels" in the "Text" group.
  3. Select "Label Options" from the dropdown menu.
  4. Choose the label size and layout that best fits your needs. You can choose from various label sizes and layouts, such as Avery 5160 or 8160.
  5. Click "OK" to apply the label layout.

Step 3: Create the mailing labels

  1. Select the range of cells that contains the data you want to use for your mailing labels.
  2. Go to the "Home" tab in the ribbon.
  3. Click on "Format" in the "Cells" group.
  4. Select "Merge Cells" from the dropdown menu.
  5. Choose the "Across" option to merge the cells horizontally.
  6. Click "OK" to merge the cells.
  7. Select the merged cells and go to the "Home" tab in the ribbon.
  8. Click on "Font" in the "Font" group.
  9. Select the font style and size you want to use for your mailing labels.
  10. Click "OK" to apply the font style and size.

Step 4: Print the mailing labels

  1. Go to the "File" tab in the ribbon.
  2. Click on "Print" from the dropdown menu.
  3. Select your printer and label paper from the "Print" dialog box.
  4. Make sure the "Labels" option is selected in the "Print" dialog box.
  5. Click "Print" to print your mailing labels.

Tips and Variations: