Ms access email report automatically

MS Access can be used to create a report that sends an email automatically. Here's a step-by-step guide to help you achieve this:

Prerequisites:

1. You have a report in MS Access that you want to send as an email.
2. You have an email account set up on your computer or a network email server.
3. You have the necessary permissions to send emails from your email account.

Step 1: Create a new module in your Access database

1. Open your Access database and go to the Visual Basic Editor by pressing Alt + F11 or by navigating to Developer > Visual Basic in the ribbon.
2. In the Visual Basic Editor, click Insert > Module to create a new module.

Step 2: Write the VBA code

1. In the new module, paste the following code:

   Sub SendEmailReport()
    Dim db As DAO.Database
    Dim rs As DAO.Recordset
    Dim strBody As String
    Dim strSubject As String
    Dim strTo As String
    Dim strFrom As String
    Dim objOutlook As Object
    Dim objMail As Object
   
    ' Set the database and recordset objects
    Set db = CurrentDb()
    Set rs = db.OpenRecordset("YourReportName")
   
    ' Set the email body and subject
    strBody = "This is the body of the email."
    strSubject = "Your Report Name"
   
    ' Set the email recipient and sender
    strTo = "[email protected]"
    strFrom = "[email protected]"
   
    ' Create a new Outlook object
    Set objOutlook = CreateObject("Outlook.Application")
    Set objMail = objOutlook.CreateItem(0)
   
    ' Set the email properties
    objMail.To = strTo
    objMail.From = strFrom
    objMail.Subject = strSubject
    objMail.Body = strBody
   
    ' Send the email
    objMail.Send
   
    ' Clean up
    Set objMail = Nothing
    Set objOutlook = Nothing
    Set rs = Nothing
    Set db = Nothing
   End Sub

   Replace YourReportName with the name of your report.

Step 3: Run the VBA code

1. Save the module by clicking File > Save (or press Ctrl + S).
2. Close the Visual Basic Editor.
3. Go back to your Access database and open the report you want to send as an email.
4. Click Run > Run (or press F5) to run the VBA code.

Step 4: Schedule the VBA code to run automatically

1. Go to Tools > Macro > Visual Basic Editor to open the Visual Basic Editor again.
2. In the Visual Basic Editor, click Tools > Options > Schedule to open the Schedule dialog box.
3. Select the SendEmailReport macro and set the schedule to run at the desired interval (e.g., daily, weekly, etc.).
4. Click OK to save the schedule.

Tips and Variations:

• You can modify the VBA code to include the report data in the email body or attach the report as a file.
• You can use a different email client, such as Microsoft Outlook, by modifying the CreateObject statement.
• You can use a third-party email library, such as Redemption, to send emails from Access.
• You can schedule the VBA code to run at a specific time or interval using the Windows Task Scheduler.