Negotiations department letter in mail

Here is a sample letter that a Negotiations Department might send to a customer or vendor:

[Company Logo] [Company Name] [Address] [City, State, ZIP] [Email Address] [Phone Number] [Date]

[Recipient's Name] [Recipient's Title] [Company Name] [Address] [City, State, ZIP]

Dear [Recipient's Name],

Re: [Subject of Negotiation]

I hope this letter finds you well. As we discussed during our recent meeting, our Negotiations Department has been reviewing the terms of our agreement and has identified some areas where we believe we can work together to achieve mutually beneficial outcomes.

After careful consideration, we are proposing the following changes to the agreement:

• [Specific proposal 1, e.g. "a 5% reduction in the annual fee"]
• [Specific proposal 2, e.g. "an extension of the payment terms to 60 days"]
• [Specific proposal 3, e.g. "the addition of a new service or feature"]

We believe that these changes will not only benefit our company but also align with your interests and goals. We are willing to work with you to finalize the details and ensure a smooth transition.

In exchange for these concessions, we are seeking the following commitments from your company:

• [Specific commitment 1, e.g. "a commitment to increase the volume of business with our company by 10% over the next 12 months"]
• [Specific commitment 2, e.g. "a commitment to provide timely and accurate reporting on the performance of the agreement"]
• [Specific commitment 3, e.g. "a commitment to work with us to identify and address any issues or concerns that may arise during the term of the agreement"]

We believe that these proposals and commitments are reasonable and fair, and we are confident that they will benefit both our companies. We would appreciate the opportunity to discuss these proposals in more detail and answer any questions you may have.

Please do not hesitate to contact us if you require any additional information or would like to schedule a meeting to discuss these proposals further.

Thank you for your attention to this matter. We look forward to hearing from you soon.

Sincerely,

[Your Name] Negotiations Department [Company Name]

cc: [Other relevant parties, e.g. legal counsel, management]

Note: This is just a sample letter, and you should adjust it to fit your specific needs and circumstances. It's also a good idea to have a lawyer review the letter before sending it to ensure that it complies with all applicable laws and regulations.