Nonprofit bulk mail rules

Nonprofit organizations are subject to specific rules and regulations when it comes to bulk mailing. Here are some key rules to keep in mind:

  1. Permit Requirements: Nonprofits must obtain a permit from the USPS (United States Postal Service) to mail at a discounted rate. This permit is known as a Nonprofit Authorization Permit (NAP).
  2. Eligibility: To qualify for nonprofit bulk mail rates, organizations must be exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code. This includes charities, foundations, and other tax-exempt organizations.
  3. Mailing Lists: Nonprofits must maintain accurate and up-to-date mailing lists. The USPS requires that mailing lists be updated at least once every 95 days.
  4. Addressing: Nonprofits must use the correct addressing format, including the correct zip code and delivery point sequence (DPS).
  5. Content: Nonprofit mailings must comply with the USPS's content standards, including restrictions on political and commercial content.
  6. Funding Acknowledgments: Nonprofits must include a statement acknowledging the funding source for their mailing, such as "Paid for by [Organization Name]" or "Funded by [Foundation Name]".
  7. Donor Disclosure: Nonprofits must disclose the name and address of donors who have contributed $5,000 or more in a calendar year.
  8. Mailing Frequency: Nonprofits are limited to mailing at a frequency of no more than 3 times per year to the same address.
  9. Mailing Size: Nonprofits must use a minimum of 3.5 inches by 6.125 inches for standard letter-sized mailings.
  10. Certification: Nonprofits must certify that their mailing is in compliance with all applicable laws and regulations, including the USPS's rules and regulations.
  11. Record Keeping: Nonprofits must maintain accurate records of their mailing lists, including the date of each mailing and the number of pieces mailed.
  12. Compliance: Nonprofits must comply with all applicable laws and regulations, including the USPS's rules and regulations, the Federal Trade Commission (FTC) Act, and the CAN-SPAM Act.

By following these rules, nonprofits can ensure that their bulk mailings are compliant with USPS regulations and maintain their tax-exempt status.