Ohsu email archive
The Oregon Health & Science University (OHSU) email archive!
As a public institution, OHSU is subject to public records laws, which means that emails sent and received by university employees are considered public records and are subject to disclosure. To comply with these laws, OHSU has implemented an email archiving system to preserve and manage its email communications.
Here are some key facts about the OHSU email archive:
- Retention period: OHSU emails are retained for a minimum of 7 years, in accordance with Oregon's public records retention schedule.
- Archiving process: OHSU uses a third-party email archiving solution to capture, store, and manage its email communications. The archiving process is automated, and emails are captured as soon as they are sent or received.
- Search and retrieval: The email archive is searchable by keywords, sender, recipient, date range, and other criteria. OHSU employees can access the archive through a web-based interface or by submitting a public records request.
- Security and access controls: The email archive is stored on a secure server, and access is restricted to authorized personnel. Employees must log in with their OHSU credentials to access the archive.
- Public records requests: OHSU employees can submit public records requests to access emails that are not already publicly available. Requests are reviewed and processed in accordance with Oregon's public records laws.
If you're an OHSU employee or have a legitimate reason to access the email archive, you can contact the OHSU Public Records Office or the IT department for more information on how to access the archive.
Remember, the email archive is a valuable resource for preserving OHSU's institutional memory and ensuring compliance with public records laws.