Out of office sample mail

Here's a sample "Out of Office" email that you can use as a template:

Subject: Out of Office Notification

Dear [Recipient],

I am currently out of the office and will be unavailable until [Date of Return]. During this time, I will have limited access to emails and phone calls.

If you have an urgent matter that requires attention, please contact [Name of Backup Contact Person] at [Email Address] or [Phone Number].

For all other inquiries, I will respond to your email as soon as possible upon my return. Please note that my response time may be delayed due to my absence.

Thank you for your understanding and I look forward to connecting with you upon my return.

Best regards,

[Your Name]

You can customize this template to fit your specific needs and circumstances. Here are some additional tips to consider:

• Be clear about your availability and the dates you will be out of the office.
• Provide a backup contact person's information in case the recipient needs urgent assistance.
• Specify the types of inquiries that will be responded to upon your return, and those that will be handled by someone else.
• Consider adding a note about any alternative communication methods, such as a phone number or instant messaging service, that can be used to reach you in case of an emergency.
• Proofread your email carefully to ensure it is free of errors and easy to understand.

Here's an example of a more detailed "Out of Office" email:

Subject: Out of Office Notification - [Your Name]

Dear [Recipient],

I am writing to inform you that I will be out of the office from [Date of Departure] to [Date of Return] due to [Reason for Absence]. During this time, I will have limited access to emails and phone calls, and will not be able to respond to inquiries in a timely manner.

If you have an urgent matter that requires attention, please contact [Name of Backup Contact Person] at [Email Address] or [Phone Number]. They will be able to assist you with any pressing issues.

For all other inquiries, I will respond to your email as soon as possible upon my return. Please note that my response time may be delayed due to my absence.

In the meantime, you can also reach out to [Name of Colleague or Manager] at [Email Address] or [Phone Number] for any assistance or guidance.

Thank you for your understanding and I look forward to connecting with you upon my return.

Best regards,

[Your Name]