Outgoing mail log template
Here is a basic template for an outgoing mail log:
Outgoing Mail Log Template
Date | To | From | Subject | Mail Type | Status | Notes
| --- | --- | --- | --- | --- | --- | --- |
Columns:
- Date: The date the mail was sent.
- To: The recipient's name and address.
- From: The sender's name and address.
- Subject: A brief summary of the mail's contents.
- Mail Type: The type of mail sent (e.g. letter, package, email).
- Status: The current status of the mail (e.g. sent, delivered, returned).
- Notes: Any additional comments or notes about the mail.
Example:
| Date | To | From | Subject | Mail Type | Status | Notes |
|---|---|---|---|---|---|---|
| 2023-02-15 | John Smith | Jane Doe | Invoice for February Services | Letter | Sent | |
| 2023-02-20 | ABC Corporation | Jane Doe | Request for Quote | Delivered | ||
| 2023-02-22 | Jane Doe | John Smith | Package with Samples | Package | Sent | Tracking number: 123456 |
| 2023-02-25 | XYZ Inc. | Jane Doe | Payment for January Services | Check | Returned | Insufficient funds |
This template can be customized to fit your specific needs and the type of mail you send. You can add or remove columns as necessary, and you can also add additional fields such as a "Priority" column to indicate the level of urgency for each piece of mail.