Outlook 2017 archive email

Archiving emails in Outlook 2017 can help you manage your inbox by moving older emails to a separate folder, freeing up space and improving performance. Here's how to archive emails in Outlook 2017:

Method 1: Using the "Archive" button

1. Open Outlook 2017 and navigate to the folder containing the emails you want to archive.
2. Select the emails you want to archive by checking the boxes next to them.
3. Click the "Home" tab in the ribbon.
4. Click the "Archive" button in the "Move" group.
5. In the "Archive" dialog box, select the archive folder you want to use (e.g., "Archive" or "Old Emails").
6. Click "OK" to move the selected emails to the archive folder.

Method 2: Using the "Clean Up Folders" feature

1. Open Outlook 2017 and navigate to the folder containing the emails you want to archive.
2. Click the "Home" tab in the ribbon.
3. Click the "Clean Up Folders" button in the "Move" group.
4. In the "Clean Up Folders" dialog box, select the folder you want to clean up.
5. Choose the "Archive" option and select the archive folder you want to use.
6. Click "OK" to move the emails to the archive folder.

Method 3: Using the "Rules" feature

1. Open Outlook 2017 and navigate to the "File" tab.
2. Click "Options" and then click "Mail".
3. Click the "Rules" button.
4. Click "New Rule" and select "Move messages from someone to a folder".
5. Specify the sender or subject you want to archive (e.g., "All emails from John Smith").
6. Select the archive folder you want to use.
7. Click "OK" to create the rule.

Tips and Variations

• You can also use the "Quick Steps" feature to create a custom archive rule.
• To archive all emails in a folder, select the folder and click "Home" > "Archive" > "Archive this folder and its contents".
• To archive emails older than a certain date, use the "Clean Up Folders" feature and select "Archive emails older than [date]".
• You can also use third-party add-ins or scripts to automate the archiving process.

Remember to regularly review and update your archive folder to ensure it remains organized and easy to search.