Outlook 2019 recall email sent

A recall email in Outlook 2019!

When you send a recall email in Outlook 2019, it's also known as "Resend and Recall" or "Recall This Message". Here's how it works:

Prerequisites:

  1. The recipient's mailbox must be online and connected to the Exchange server.
  2. The recall feature is only available for messages sent to recipients within the same organization (i.e., within the same Exchange server).

Steps to recall an email in Outlook 2019:

  1. Open the email you want to recall in Outlook 2019.
  2. Click the "Message" tab in the ribbon.
  3. Click the "Recall This Message" button in the "Actions" group.
  4. In the "Recall This Message" dialog box, select one of the following options:
    • "Delete unread copies of this message" (default): This option will delete the email from the recipient's mailbox if they haven't read it yet.
    • "Delete unread copies and replace with a new message" (advanced): This option will delete the email and replace it with a new message.
  5. Click "OK" to send the recall request.

What happens after sending a recall email:

  1. The recall email is sent to the recipient's mailbox, which will either delete the original email or replace it with a new message, depending on the option you chose.
  2. The recall email is marked as "Recalled" in the recipient's mailbox, indicating that the original email was deleted or replaced.
  3. If the recipient has already read the original email, the recall email will not be effective, and the original email will remain in their mailbox.

Important notes:

  1. Recall emails are only effective for messages sent to recipients within the same organization.
  2. Recall emails are not foolproof and may not always work as intended, especially if the recipient has already read the original email or has a slow internet connection.
  3. Recall emails are not available for messages sent to external recipients (e.g., outside your organization).