Outlook archive email

Archiving emails in Outlook!

Archiving emails in Outlook is a great way to keep your inbox organized and free up space on your computer. Here's a step-by-step guide on how to archive emails in Outlook:

Method 1: Archiving emails using the "Archive" button

1. Open Outlook and navigate to the folder containing the emails you want to archive.
2. Select the emails you want to archive by checking the boxes next to them.
3. Click on the "Home" tab in the ribbon at the top of the screen.
4. Click on the "Archive" button in the "Move" group.
5. In the "Archive" dialog box, select the archive folder you want to use (e.g., "Archive" or "Deleted Items").
6. Click "OK" to archive the selected emails.

Method 2: Archiving emails using the "Clean Up" feature

1. Open Outlook and navigate to the folder containing the emails you want to archive.
2. Click on the "Home" tab in the ribbon at the top of the screen.
3. Click on the "Clean Up" button in the "Move" group.
4. In the "Clean Up" dialog box, select the "Archive" option.
5. Choose the archive folder you want to use (e.g., "Archive" or "Deleted Items").
6. Click "OK" to archive the emails.

Method 3: Archiving emails using the "Rules" feature

1. Open Outlook and navigate to the "File" tab.
2. Click on "Options" and then select "Mail" from the left-hand menu.
3. Click on the "Rules" button.
4. Click on "New Rule" and select "Move messages from someone to a folder".
5. Choose the archive folder you want to use (e.g., "Archive" or "Deleted Items").
6. Click "OK" to create the rule.

Tips and Variations

• You can also use the "Quick Steps" feature to create a custom archive rule.
• To archive all emails in a folder, select the folder and then click on the "Home" tab > "Archive" button.
• To archive emails from a specific sender or recipient, use the "Rules" feature and select "From" or "To" as the condition.
• You can also use third-party add-ins, such as SaneBlackHole or Email Archiver, to automate the archiving process.

By following these methods, you can easily archive your emails in Outlook and keep your inbox organized!