Outlook archive mailbox

Archiving a mailbox in Outlook refers to the process of moving messages from your primary mailbox to an archive mailbox, which is a separate mailbox that is used to store older or less frequently used messages. Archiving your mailbox can help to:

  1. Free up space in your primary mailbox: By moving older messages to an archive mailbox, you can free up space in your primary mailbox and reduce the amount of time it takes to search for messages.
  2. Improve performance: Archiving your mailbox can improve the performance of Outlook by reducing the number of messages that need to be processed.
  3. Make it easier to find messages: By organizing your messages into separate mailboxes, you can make it easier to find specific messages or groups of messages.

Here's how to archive a mailbox in Outlook:

Method 1: Using the "Archive" button

  1. Open Outlook and select the mailbox you want to archive.
  2. Click on the "Home" tab in the ribbon.
  3. Click on the "Archive" button in the "Move" group.
  4. Select the date range you want to archive (e.g. "Today", "This week", "This month", etc.).
  5. Choose the archive mailbox you want to use (e.g. "Archive - [Your Name]").
  6. Click "OK" to archive the messages.

Method 2: Using the "Clean Up Folders" feature

  1. Open Outlook and select the mailbox you want to archive.
  2. Click on the "Home" tab in the ribbon.
  3. Click on the "Clean Up Folders" button in the "Move" group.
  4. Select the folder you want to archive (e.g. "Inbox", "Sent Items", etc.).
  5. Choose the archive mailbox you want to use (e.g. "Archive - [Your Name]").
  6. Click "OK" to archive the messages.

Method 3: Using the "Move" feature

  1. Open Outlook and select the mailbox you want to archive.
  2. Select the messages you want to archive (e.g. by checking the boxes next to them).
  3. Right-click on the selected messages and choose "Move" from the context menu.
  4. Select the archive mailbox you want to use (e.g. "Archive - [Your Name]").
  5. Click "OK" to move the messages to the archive mailbox.

Tips and considerations